"Generix Group's solutions chosen: Invoice Manager and NetIXone were the solutions that offered us the most guarantees of effective improvement for our company without impacting the tasks which were already in the pipeline at Mattel Portugal," states Paulo Barroso, CFO of Mattel Portugal. The electronic billing project turned out to be a gain when it comes to managing the accounts of our clients, particularly in the distribution area. "Invoice Manager helped us to reduce the administrative workload and paperwork associated with Mattel's commercial relationship with its major distribution clients," the CFO continues.
Currently, we are able to precisely monitor the traceability of invoices on a daily basis, having optimised the transaction time of documents whilst also eliminating the incidents associated with the same paper-based process. The commercial relationship with clients improved and brought added value to the management of Mattel Portugal's processes, from receiving an order to shipping and delivery to the desired site. "The fiscal digitalisation of invoices afforded by Invoice Manager, provided in the form of outsourcing, allowed Mattel Portugal to avail itself of a high-availability service without needing to purchase specific or dedicated hardware," affirms Paulo Barroso.
The "pay-per-use" model Mattel uses makes it possible to capitalise on costs associated with the use of the service, with payment being made based on use: technical support and system maintenance are borne by Generix Group, without Mattel Portugal having to provide any type of technical resource for this. "Mattel Portugal, with Generix Group's solutions, Invoice Manager and NetIXone – enjoys annual savings in consumables such as paper, stamps and envelopes, of around 3,500 euros, not including the administrative and paperwork part that electronic billing ideally resolves, concludes Paulo Barroso.