Digital transformation: start by digitizing data !

Published on 20 October 2017

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Viry
Christophe
Product Marketing Manager chez Generix Group
Categories
B2B Collaboration
Trends

For companies, the integration of digital tools is a crucial factor in achieving profitability and growth. If you want to keep your competitive edge and not be left behind in the dust by your competitors, don’t think twice– hop on the digital transformation bandwagon. Your business will thank you. How about starting by digitizing your data?

Understanding digital transformation

The world is changing and going digital. This transformation has an impact on many of our daily actions— communicating, staying informed, making purchases— as well as in companies that rely on new technology to reinvent their economic models. Objective: to make them more efficient, more collaborative and more fluid.

In fact, digital transformation relies on two key factors: acceleration (including fluidity of exchanges and increased productivity) and widespread accessibility of tasks (fewer silos, more collaboration). In a company, this transformation takes various forms: a CRM to improve visibility of prospective clients and automate business processes for increased efficiency, an intranet to optimize collaborative work, a Cloud to store data online, SaaS models (with no need for on-site installation), etc.

These tools are a gold mine when it comes to staying competitive in a more and more competing world. However, to achieve maximum efficiency, it all comes down to one factor: digitalization.

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Digitizing data: a key step in orchestrating your digital transformation

Rome wasn’t built in a day and neither will you achieve digital transformation in just a few clicks: several steps have to be taken. The first one is digitizing data: an essential prerequisite whereby you digitalize all the elements that will assist you in the transformation, including both incoming and outgoing flows.

Digitalization can be implemented in all corporate areas. It entails two steps:

  1. Converting existing physical documents into a digital format
  2. Directly creating digital documents and bypassing paper altogether

100% digital management of data equals greater processing efficiency and fewer risks for losses. It is also an opportunity to digitize established business processes and define the roles each one will play in a collaborative context– who will be in charge of digitization? Who will choose the most suitable software solution?

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Above and beyond digital transformation, digitalization boosts efficiency

Yes, digitizing data is an essential prerequisite to ensuring a smooth digital transformation. However, the process does come with its own advantages for companies:

  •  better follow-up of documents
  •  simplified access to content
  •  easier and quicker sharing of documents
  •  limited search time thanks to a more accurate classification of data
  •  reduced printing costs
  •  increased space (23,000 pages fit in a compact hard drive)
  •  reinforced security for storage and exchanges

By automating operations and structuring processes, digitalization nudges companies towards increased innovation and added value. In addition, the digital and collaborative environment enhances productivity, all while reinforcing data security.