[Dossier] What standards should i look for in my EDM system?

The main archiving standards

Maintaining archiving compliance is an ongoing complex challenge due to the constant evolution of document formats, compatibility issues, as well as the continuity of physical conservation mediums. The best way to approach compliant digital archiving is to therefore avoid proprietary solutions and to only use tools that respect all of the necessary standards in place. Usage of these solutions that consider all standards of compliance will ensure the possibility of future maintenance as well as interoperability between different solutions.

These standards are born from different areas of EAS and Digital Safe technologies, and are completed by the use of metadata, electronic signature technologies, interoperability, and electronic time stamping. In France today, the following principal standards are used to ensure complete compliance: NF Z42-020 2012, ISO 1 4721 or NF 42-013 2009, ISO 1 4721:2003 OAIS (Open Archival Information System), ISO 1 5836 (Dublin Core standard), RFC 3161 IETF, CMIS (Content Management Interoperability Services).

In France, the Fédération Nationale des Tiers de Confiance (National Federation of Trusted Third Parties) is the main reference when it comes to compliant digital archiving. Their role is to promote different methods and technologies to help guarantee digital confidence, all the while helping companies ensure that their digital documents are compliant and can be used as admissible proof.