Outgoing invoices: 9 reasons to go paperless

Published on 23 November 2017

Product Marketing Manager chez Generix Group
B2B Collaboration

Adapting to digital transformation is a must: to help you see things more clearly, we have compiled a list of 9 reasons why you should digitalize your outgoing invoices!



1/Gain in operational efficiency

Going paperless is the first step in digital transformation. It enables you to increase your productivity by automating data processing and processes: reconciliation of invoices and orders, automatic management of disputes, online correction, document sharing, shorter payment processes...


2/ Satisfy client demands

By digitalizing client invoices, you guarantee that documents can always be quickly processed and sent. But you also guarantee your clients security when it comes to exchanges. You, and them, save time and energy!


3/ Reduce your invoice production costs

The costs related to printing, postage, matching invoices with purchase orders and filing outgoing invoices amount to on average $11. Going paperless allows you to cut these costs by almost 60%, which up until now could not be reduced.


4/ Master the invoice cycle

Digital invoice management is automatic. Often, a SaaS is in charge of sending invoices and creating and filing the original digital files. This tool also reconciles invoices and validations before payment. Goals: put an end to the circulation of hard copies, accelerate the payment procedure, avoid input errors and the disputes they may lead to. You remain worry-free, the tool takes care of everything!


5/ Offer innovative services

By digitalizing outgoing invoices, you will stand out from your competitors by offering new experiences to your clients: invoicing à la carte, analysis of consumption data, storage, management of duplicates, access to associated attachments, etc.


6/ Optimize management of cash flow and DSO

Thanks to automation, you save between 3 to 5 days’ worth of time between invoice creation and reception by the client. With automated bookkeeping and invoice delivery, payment times can also be reduced by nearly one month. The average payment cycle is reduced from several days to several minutes.


7/ Increase reliability of exchanges

When sending invoices, security is THE priority. Digitalization solutions thus guarantee the authenticity and integrity of invoices sent. They guarantee a thorough follow-up and make it possible to control access to the data exchanged.


8/ Support a modern and collaborative approach

EDI, electronic signatures, and PDF invoices sent by email all convey the image of a modern, connected company up-to-date with current trends. Digitalization also promotes collaboration among the actors of the supply chain— the data transfer process is the same and works in the same way for both the supplier and the client.


9/ Reduce your ecological footprint

Last but not least: digitalizing data is good for the environment. Thanks to digital invoices, your consumption of paper is reduced. An economical and ecological solution!



Image credit : Pexels – rawpixel.com