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Travel Guidelines

General travel: costs may be invoiced in addition to the budgeted costs

 

I. Overall Travel guidelines:

Travel costs will be invoiced monthly

The travel guidelines are as follows:

  • Airline tickets will be reserved at economy class fares.
  • Rental cars will be reserved at Sedan rates.
    • The costs related to the rental of the car (gasoline, toll, etc.) will be re-invoiced to the customer
  • Overnight Stay:
    • Generix North America staff will stay at hotels near the customer’s site and benefit from the customer’s corporate rate, if applicable.
    • When traveling as a team, GNX can opt for an “AIRBNB” stay. The rate of the Airbnb must be equal to or lower than the total hotel price for the duration of the stay

Actual Airlines and hotel expenses will be billed at cost, once incurred.

A daily allowance for food and incidentals will be invoiced at $ 100 per day per person:

  • Breakfast: $ 20.00
  • Lunch: $ 30.00
  • Diner: $ 45.00
  • Incidentals: $ 5.00

All travel hours will be billed at a rate of 50% of the regular hourly rate and considered outside of the project overall budgeted hours.

When travelling by road using the employee’s personal car in Canada, travel expenses will be charged at $0.68/km (CAD) for the year 2023 and indexed to the rate prescribed by the CRA.

When traveling to the road using the employee’s personal car in the USA, travel expenses will be charged at $0.65.5/mi (USD) for the year 2023 and indexed at the rate prescribed by the IRS.

II. Travel not including overnight stays away from the employee’s home

A daily allowance for food will be invoiced at $ 75 per day per person:

  • Breakfast: $ 20.00 – If applicable
  • Lunch: $ 30.00
  • Diner: $ 45.00

All travel hours will be billed at a rate of 50% of the normal hourly rate and considered outside of the project overall budgeted hours.

When travelling by road using the employee’s personal car in Canada, travel expenses will be charged at $0.68/km (CAD) for the year 2023 and indexed to the rate prescribed by the CRA.

When traveling to the road using the employee’s personal car in the USA, travel expenses will be charged at $0.65.5/mi (USD) for the year 2023 and indexed at the rate prescribed by the IRS.

III. Allowance when on site in the Montreal and greater Montreal area

A daily allowance for food will be invoiced at $ 30 per day per person:

  • Lunch: $ 30.00
  • Diner: $ 45.00 – If applicable

When travelling by road using the employee’s personal car in Canada, travel expenses will be charged at $0.68/km (CAD) for the year 2023 and indexed to the rate prescribed by the CRA.

When traveling to the road using the employee’s personal car in the USA, travel expenses will be charged at $0.65.5/mi (USD) for the year 2023 and indexed at the rate prescribed by the IRS.

IV. Allowance for specific project milestone while working remote

An overtime meal allowance of $23 per day per person will be charged in the event that the GNX resource works a shift greater than or equal to 10 consecutive hours.:

  • During a shift of 10 consecutive hours: 23$

This allowance will apply to all team members working remote during:

  • Mock Cut Over
  • Mock Go Live
  • Go Live
  • Hypercare